Organization: Canadian Baptist Theological Seminary & College
Location: 200 Seminary View, Cochrane, Alberta
Department: Business Office-Reports to the President
Status: Full-time
Closing Date: December 31, 2023
Salary/Wage: TBD

Responsible for all aspects of CBTS&C day-to-day financial operations. These include oversight of financial systems and controls; transaction capturing and reporting of financial information to both internal and external users; management of institutional resources including aspects of human resources, risk management, project management, policy development, etc.; and, general administration over CBT business affairs, information technology, and ancillary operations of CBT.

Functions – A. Financial Leadership

• maintain the financial health and integrity of CBTS&C.
• oversee all aspects of day-to-day financial operations carried out by Business Office staff (payroll, accounts payable & receivable, student billing, donation records, banking, etc.).
• work with the President and department managers to develop annual operating and capital budgets.
• administrate various levels of government tax, employee, and charity legislation with respect to CBT operations.
• ensure the design, operation, and maintenance of appropriate systems, policies, and procedures for the processing and recording of financial transactions of CBT, for the safeguarding of assets, for the maintenance of fiduciary responsibilities, and for expenditure control.
• act as custodian for all contracts, leases, and agreements entered into by CBT, ensuring that the financial implications of these contracts are effectively managed.
• negotiate annual insurance contract, ensuring that CBT coverage is adequate; ensure that risks are identified and managed effectively.
• oversee major CBT projects that involve financial commitments, such as construction of capital assets or acquisition of data management systems.
• ensure effective management of CBT cash and equivalent assets and monitor investments and borrowings to facilitate maximum benefit to CBT while minimizing related risks.
• produce timely and accurate CBT internal monthly financial statements. Such statements include operating, capital, restricted funds, projects, and any other reports that assist decision-makers in managing budgets and financial assets for which they are responsible.
• produce year-end financial statements for audit purposes and for meeting reporting requirements of external bodies.
• other responsibilities assigned from time to time by the President.

Functions – B. Administrative Leadership

• serve as a member of the President’s Administrative Team (PAT) which meets bi-weekly for the purpose of strategic planning and implementation and evaluation of CBT initiatives.
• supervise and manage team of direct reports. This includes mentoring them toward the development of goals and objectives for their areas of responsibility, ensuring they are adequately trained and motivated to perform their duties with skill and confidence.
• assist all department managers with all hiring processes.
• acts as Privacy Officer for CBT.
• perform annual internal audit for the CBT Abuse Prevention Policy.
• develop and manage policies related to HR, IT, abuse prevention, privacy, etc.
• undertake committee responsibilities for projects such as accreditation, as assigned by the President.
• participate in the semi-annual meetings of the CBT Board of Trustees, as requested by the President.
• keep current in areas that may impact CBT’s well-being in financial and administrative areas, including an understanding of best practices as they relate to the responsibilities of this position.
• other responsibilities as assigned from time to time by the President.

Relationships:

• maintain good working relationships with corporate bank account manager, attorney, vendors, outside agencies such as CRA and CCCC, and Hill Country Board of Directors.
• maintain good working relationship with CNBC and other denominational agencies.
• develop and maintain good working relationships with PAT members and all CBT department managers generally to ensure all have an understanding of policies, procedures and financial reports.
• liaise with external auditors to co-ordinate the annual audit of CBT financial statements and controls and procedures.
• source and develop relationships with peers at other educational institutions to benefit CBT.
• report to: President
• supervise: Financial Assistant, IT Manager, Payroll & HR Coordinator, Receptionist/Administrative Assistant (shared supervision w/ Director of Operations)

Requirements:

• Education: University degree preferably majoring in accounting or business Administration.
• Experience: Minimum of 3 years of direct work-related experience, preferably including supervisory experience.
• Skills: Strong financial and analytical skills; strong communication skills, both oral and written; organized and detail-oriented; effective relational and servant leadership skills; proficiency with accounting programs (esp. QuickBooks) and Microsoft Office Suite; personal discretion and ability to maintain a high level of confidentiality over sensitive information.
• Other: Philosophy of life must be in accord with the policies, objectives and doctrinal statement of CBTS&C. Must possess the highest standards of personal integrity, a strong work ethic, and a faith-inspired outlook.

Application Procedure:

All interested candidates please submit your resume/CV and cover letter to hiring@cbtsc.ca by December 31, 2023

We thank all interested applicants however only those selected for further consideration will be contacted.