Organization: The Canadian Baptist Theological Seminary and College
Salary/Wage: $65,000-$75,000/year
Status: Full-time: 40 hours per week
Department: Business Office
Posting Date: March 12 – 25, 2025

Responsibilities:

The Business Office Administrator is responsible for Receivables, Payables, Bank Deposits, and Payroll and provides support to the Chief Financial Officer.

Functions:

• Generate invoices for student tuition & fees, student rent, guest housing, facility bookings and miscellaneous charges
• Communicate and follow up with students for payment of their tuition fees and rent in a timely manner
• Collect tuition fees and post them into student accounts in Sonis/QuickBooks
• Administer and process student aid and scholarship transactions
• Record all transactions and ensure information is up to date and accurate
• Investigate and report on any irregularities or delinquent student accounts to the Chief Financial Officer
• Maintain efficient filing system of student files
• Produce T2202A Tuition Receipts and T4A Scholarship Receipts annually
• Receive, review and verify vendor invoices
• Sort, verify GL code and clarify any unusual or questionable invoices
• Enter and upload vendor invoices into QuickBooks
• Prepare and perform check runs
• Prepare and process electronic transfer and payments
• Ensure all vendor invoices are processed in timely manner
• Maintain vendor files
• Maintain confidentiality and security of all financial information
• Prepare bank deposits for all funds received by CBTSC
• Take deposits to ATB Financial
• Run direct debit transactions through on-line banking
• Ensure all deposits are entered in QuickBooks in a timely manner
• Responsible for all aspects of payroll

• Assist with month-end accounting procedures
• Participate as a member of the scholarship committee
• Carry out other tasks as assigned by supervisor

Requirements:  

• Strong interpersonal and customer service skills
• Strong analytical and problem-solving skills
• Strong team player with the ability to work independently
• Effective organizational skills and multitasking abilities
• Excellent oral and written communications skills
• Must be detailed oriented and able to plan/prioritize tasks and projects
• Strong spreadsheet skills
• Must has demonstrated success in mastering new info technology systems and applications
• Must have experience with accounting cycle processes
• Able to assess problems to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem
• Preferably be experienced working in a financial office of a moderately sized education institute or non-profit organization
• Preferably have payment systems experience
• Preferably have experience using QuickBooks desktop and QuickBooks online
• Preferably educated in business management or accounting
• Preferably payroll compliance certified with the NPI

Application Procedure:

All interested candidates, please submit your resume and cover letter to hiring@cbtsc.ca

We thank all interested applicants however, only those selected for further consideration will be contacted.