Organization: The Canadian Baptist Theological Seminary and College
Department: Business Office
Reports to: President
Salary/Wage: $80,000-$95,000 per year
Status: Full-time
Posting Date: September 17, 2025

Responsibilities:

The Director of Finance and Administration serves as a key member of the leadership team, responsible for the strategic and operational oversight of the school’s financial health. This role manages budgeting, accounting, financial reporting, and compliance, to ensure sound stewardship of the school’s resources in alignment with its mission. These include oversight of financial reporting and systems and financial internal controls appropriate to capturing and reporting financial information to both internal and external users. Also, this role will be responsible for the management of institutional resources including aspects of risk management, project management, policy development, and general administration over CBTS&C business affairs, and ancillary operations of the school.

Functions:

A. Financial Leadership

• Oversee and maintain the financial health and integrity of CBTS&C
• Oversee all aspects of day-to-day financial operations carried out by Business Office staff (accounts payable & receivable, student billing, donation records, banking, etc.).
• Prepare timely and accurate CBTS&C internal monthly financial statements, forecasts and reports to the President, Board of Trustees and senior leadership. Such statements include operating, capital, restricted funds, projects, and any other reports that assist decision-makers in managing budgets and financial assets for which they are responsible.
• Ensure compliance with all applicable laws, regulations, and accounting standards, including CRA
• Work with the President and department managers to develop annual operating and capital budgets
• Administrate various levels of government tax, employee, and charity legislation with respect to CBTS&C operations
• Ensure the design, operation, and maintenance of appropriate systems, policies, and procedures for the processing and recording of financial transactions of CBTS&C, for the safeguarding of assets, for the maintenance of fiduciary responsibilities, and for expenditure control
• Act as custodian for all contracts, leases, and agreements entered into by CBTS&C, ensuring that the financial implications of these contracts are effectively managed
• Negotiate annual insurance contract, ensuring that CBTS&C coverage is adequate; ensure that risks are identified and managed effectively
• Oversee major CBTS&C projects that involve financial commitments, such as construction of capital assets or acquisition of data management systems
• Ensure effective management of CBTS&C cash and equivalent assets and monitor investments and borrowings to facilitate maximum benefit to CBTS&C while minimizing related risks
• Other responsibilities assigned from time to time by the President

B. Administrative Leadership

• Serve as a member of the President’s Administrative Team (PAT), which meets bi-weekly for the purpose of strategic planning and implementation and evaluation of CBTS&C initiatives
• Supervise and manage team of direct reports.  This includes mentoring them toward the development of goals and objectives for their areas of responsibility, ensuring they are adequately trained and motivated to perform their duties with skill and confidence
• Act as Privacy Officer for CBTS&C
• Perform annual internal audit for the CBTS&C Abuse Prevention Policy
• Undertake committee responsibilities for projects such as accreditation, as assigned by the President
• Participate in the semi-annual meetings of the CBTS&C Board of Trustees, as requested by the President
• Keep current in areas that may impact CBTS&C’s well-being in financial and administrative areas, including an understanding of best practices as they relate to the responsibilities of this position
• Other responsibilities as assigned from time to time by the President

Relationships:

• Maintain good working relationships with corporate bank account managers, attorney, vendors, outside agencies such as CRA, and Hill Country Board of Directors
• Maintain good working relationship with Canadian National Baptist Convention (CNBC) and other denominational agencies
• Develop and maintain good working relationships with PAT members and all CBTS&C department managers generally to ensure all have an understanding of policies, procedures and financial reports
• Liaise with external auditors to co-ordinate the annual audit of CBTS&C financial statements and controls and procedures
• Source and develop relationships with peers at other educational institutions to benefit CBTS&C
• Report to: President
• Supervise: Finance Assistant

Requirements:

• Education: University degree preferably majoring in accounting or business
  administration (CPA preferred)
• Experience: Minimum of 7 years of progressive financial leadership experience including supervisory experience (nonprofit or faith-based organization experience strongly preferred)
• Skills: Strong financial and analytical skills; strong communication skills, both oral and written; organized and detail-oriented; effective relational and servant leadership skills; proficiency with accounting programs (esp. QuickBooks) and Microsoft Office Suite; personal discretion and ability to maintain a high level of confidentiality over sensitive information
• Other: Philosophy of life must be in accord with the policies, objectives and doctrinal statement of CBTS&C. Must possess the highest standards of personal integrity, a strong work ethic, and a Christian faith-inspired outlook

Application Procedure

All interested candidates please submit your resume and cover letter to: hiring@cbtsc.ca

We thank all interested applicants, however only those selected for further consideration will be contacted.